Bookkeeping for Gyms & Fitness Studios
Bookkeeping for
Gyms and Fitness Studios
Membership Revenue Tracking
We track your membership revenue, recurring billing, and member payments accurately every month -- so you always know what is coming in and who is current on their dues.
Class and Personal Training Revenue
We record drop-in fees, class packages, and personal training revenue correctly so your books reflect everything your studio earns, not just membership dues.
Simple, Organized Books for a Busy Studio
We handle the bookkeeping so you can focus on running classes and serving members -- with accurate financial statements and tax-ready records delivered every month.
100+
Successful transactions completed
20+
Years of experience
$5 - 50m
Average size of transaction
$20-200m
Average market cap of clients across tech, manufacturing & services
Bookkeeping for Gyms, Fitness Studios, and Personal Training Businesses
What makes us different?
Running a gym or fitness studio means juggling memberships, class schedules, staff, equipment, and marketing all at once. The last thing you should be spending time on is trying to figure out your books. But if your bookkeeping is not organized, it is hard to know whether your studio is actually profitable, which revenue streams are working, and whether you have enough cash coming in to cover your expenses.
Corviniti provides bookkeeping services for gyms, fitness studios, and personal training businesses. We track your membership revenue, record your expenses, reconcile your payment processor and bank accounts, and give you a clear monthly picture of how your business is doing financially.
We keep the process simple. You focus on your members and your classes — we handle the numbers and make sure your records are ready for tax season.
We help with:
- Membership Revenue Tracking: Track monthly membership dues, annual memberships, and any recurring billing from your studio management software.
- Class and Package Revenue: Record drop-in fees, class package sales, and personal training revenue accurately each month.
- Payment Processor Reconciliation: Reconcile payments from your studio software, Stripe, Square, or other processors to your bank account.
- Payroll and Instructor Cost Recording: Record staff payroll and contractor payments for instructors and trainers correctly.
- Equipment and Facility Expense Tracking: Track equipment purchases, maintenance costs, rent, and utilities in the right expense categories.
- Monthly Financial Statements: Deliver a simple monthly income statement showing revenue by type, expenses by category, and net profit.
- Owner Draw Recording: Track owner draws so your personal and business finances stay clearly separated.
- Tax Preparation Support: Keep records organized and ready for your accountant so tax season does not catch you off guard.
Our Bookkeeping Services
Monthly Bookkeeping
Keep your studio books organized every month — tracking membership revenue, recording expenses, and giving you a clear picture of how the business is performing.
- Membership and Revenue Tracking: Record all revenue — memberships, classes, personal training, and retail — accurately each month.
- Expense Recording: Record all studio expenses in the right categories so you know exactly where your money is going.
- Monthly Income Statement: Deliver a clear monthly income statement showing revenue, expenses, and net profit.
- Bank Reconciliation: Reconcile your bank account each month so your records match what is actually in your account.
Cleanup and Catch-Up
Get your books caught up if you have fallen behind — organizing past revenue, reconciling accounts, and getting everything in order before moving forward.
- Revenue Cleanup: Organize past membership and class revenue so your historical records are accurate.
- Bank Reconciliation Catch-Up: Reconcile bank accounts for prior months to make sure nothing is missing.
- Expense Organization: Review and correctly categorize prior-period expenses for accurate reporting.
Financial Planning & Analysis
Use your financial records to understand which revenue streams are working and plan for the growth of your studio.
- Revenue Mix Analysis: See what percentage of your revenue comes from memberships, classes, personal training, and retail — and which areas have room to grow.
- Expense Management: Identify your largest expense categories and track them over time to spot trends before they become problems.
- Cash Flow Planning: Understand your monthly cash flow so you can plan for equipment purchases, staff hires, and other investments.
Contact us to find out more about pricing for your gym or studio.
Why Choose Us?
Professional bookkeeping,
simple process
Corviniti handles the bookkeeping for your gym or fitness studio so you can focus on your members and your classes. We keep it simple, stay on top of your records every month, and make sure you are always on top of your finances.
We work with fitness businesses of all sizes
Whether you run a small personal training studio or a multi-location gym, Corviniti provides the bookkeeping support that keeps your fitness business organized and financially healthy.
- Small Business Focused
- Tax-Preparer Ready Year-Round
- Simple, No-Hassle Process
- Flexible Support That Grows With You
- Responsive and Easy to Work With
Contact Us To
Learn More
Call: (347) 472-1115
Email: info@corviniti.com
Tell us about your gym or studio and what your bookkeeping looks like right now. We will respond within 24 hours.
Learn More From
Frequently Asked Questions
Most gym and studio management platforms — Mindbody, Glofox, Pike13, and others — process membership payments and provide sales reports. We reconcile those reports to your bank account each month, recording gross revenue, processing fees, and net deposits accurately. This ensures your financial statements reflect what your studio actually earned, not just what hit the bank.
We record employee payroll costs and independent contractor payments separately. For employees, we work with your payroll provider to ensure payroll is recorded correctly each period. For independent contractors, we track payments throughout the year and maintain the records needed for year-end 1099 filing.
Yes — and it is worth doing. Tracking revenue by type gives you a much clearer picture of where your income is coming from and which parts of the business are growing. It also makes it easier to understand the profitability of different offerings, which helps you make better decisions about pricing, promotions, and where to focus your energy.
Yes. Cleanup and catch-up is one of the most common things we do for new clients. We go through the prior period, organize and correctly categorize all transactions, reconcile your bank accounts, and get everything in order. Once the cleanup is done, we set up a clean, consistent process going forward so you never fall behind again.
Each month, we pull your bank and credit card statements, reconcile all transactions, record your revenue from your studio management software, and post any adjustments needed. By the end of the first week of the following month, you receive an accurate income statement showing your revenue, expenses, and net profit for the prior month. It is straightforward and consistent — no surprises.
Yes. We regularly work with foreign private issuers and companies with cross-border structures, including IFRS reporting, US GAAP reconciliations, and multi-entity consolidations for companies with domestic and international subsidiaries.
In most cases, we can begin within a few days of finalizing our agreement. Our onboarding process is straightforward and does not create unnecessary delays before the actual work starts.
